Kearny, New Jersey, United States Office Manager
Position Overview:
Thea Energy is seeking an organized, highly motivated Office Manager to manage ongoing internal operations and the Company’s facilities, including offices and labs. This candidate will be an integral part of the Thea Energy team and will interact with employees across technical, executive, finance, and operations teams as the Company rapidly scales. The Office Manager will create efficient, smooth-running operations across the Company and on-site at Thea Energy’s facilities.
The Thea Energy team is comprised of self-motivated, innovative, and collaborative individuals with an excitement for solving complex problems. This is a challenging position that requires a high degree of autonomy, and the ideal candidate must be able to move quickly.
Key Responsibility Areas:
Office Management:
- Coordinate the day-to-day operations of Thea Energy’s Kearny, NJ headquarters
- Provide flexible operational and administrative support across the Company’s tech, finance, strategy, and operations functions
- Ensure that Company facilities are maintained in professional and working order, and equipped with necessary supplies and equipment
- Provide hands-on support with Company infrastructure, inventory, and supplies
- Facilitate additional operations support with vendors, services, and other external contractors
- Support the Company’s management team and assist in special projects as needed
- Execute Company purchasing from technical and non-technical vendors
- Coordinate daily office lunch orders
- Collaborate with Facilities Manager on various Company operations
- Collaborate with Marketing and Communications on ordering company swag and corporate events logistics
- Identify areas for process improvement and efficiency enhancement
Reception:
- Act as the face of Thea Energy at the reception area ensuring guests have a positive experience
- Receive and distribute mail and deliveries
- Greet candidates and ensure conference room technology set up
Human Resources Coordination:
- Execute interview scheduling including booking conferences rooms and sending out agendas
- Manage new employee onboarding and logistics including:
- Send new hire welcome emails
- Coordinate new hire buddy program
- Collaborate with the managers on new hire desk assignments
- Collaborate on employee engagement activities and employee resources groups
- Coordinate new hire orientation
- Assist with intern program
Ideal Experience & Skillsets:
- 5+ years of relevant work experience
- Office management and administrative experience
- Proficiency in Excel, PowerPoint, and Google Suite
- Strong communication and collaboration skills
- Ability to execute and flourish in a fast-paced environment
- Exceptional work ethic
- Ability to wear many different hats
- Team player who is excited to help others
- Detail oriented
- Problem solver
Thea Energy is an equal opportunity employer committed to creating a company of diverse backgrounds. By creating a diverse environment, we will bring new ideas and approaches to solving some of the world’s hardest (and most important) problems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, family or marital status, age, disability, veteran’s status, or other characteristic protected by applicable laws and regulations.
