WHO WE ARE

At Proxima Fusion, we're driven by a bold mission – to redefine the future of sustainable energy. Our unique concept, built upon the groundbreaking W7-X stellarator and the latest advances in technology, paves the way for commercially viable fusion power plants.

What’s more, our work in stellarator optimization, powered by cutting-edge computation and machine learning, is propelling us into uncharted territories of fusion technology. New higher performance design points are unlocked by high temperature superconducting magnets.

To fully grasp this huge opportunity, we’re building a team of extremely dedicated and passionate people who come together driving something extraordinary, radically transforming technology in the world.

WHY JOIN PROXIMA FUSION

  • You will get to work on some of the most complex tech challenges to bring abundant, safe, clean energy to the world.
  • You'll get to join and learn from an exceptional selection of accomplished and driven individuals.
  • Do your life’s best work and enjoy the journey.
  • Get to show that big things are possible in Europe when you assemble the best talent.

YOUR IMPACT

As a Workplace Experience & Team Assistant, you will provide reliable and detail-oriented administrative support to the Leadership Team. Your main responsibilities will include coordinating calendars, booking travel, handling logistics, and supporting work-related administrative errands.

This role is ideal for someone who thrives in a fast-paced environment, being in the middle of how organizations work managing multiple priorities and stakeholders, and takes pride in operational excellence. The role offers a unique view into the way Proxima’s leadership team operates, creating human connections with multiple individuals whose performance is critical to Proxima’s success.

WHAT YOU WILL DO

  • Own the overall workplace experience and day-to-day office operations across Proxima Fusion’s three locations, ensuring a consistently high standard across all sites.
  • Lead, support, and coordinate Office Managers across the different locations, providing clear priorities, guidance, and operational standards while enabling strong local ownership.
  • Develop and improve workplace processes, policies, and ways of working to ensure our offices scale effectively as the company grows.
  • Oversee office infrastructure, vendors, facilities, supplies, and workplace services, acting as the main point of escalation for operational issues across locations.
  • Own and continuously improve company-wide travel operations, including travel policies, preferred suppliers, booking processes, and coordination for more complex business travel.
  • Partner closely with the Leadership Team on workplace, travel, and operational needs, including coordinating complex calendars, meetings, offsites, events, and other high-priority logistics where required.
  • Take ownership of recurring company and leadership meeting logistics, ensuring schedules, locations, documentation, and practical arrangements run smoothly.
  • Oversee workplace-related budgets, expenses, invoices, reimbursements, and vendor relationships, identifying opportunities to improve efficiency and cost effectiveness.
  • Coordinate internal events, team gatherings, dinners, leadership meetings, and company-wide activities across multiple offices.
  • Proactively identify operational gaps and opportunities to improve the employee workplace experience, rather than simply responding to requests as they arise.
  • Support broader operational projects as Proxima continues to grow, with the scope of the role evolving alongside the needs of the company.

WHO YOU ARE

  • Highly organized with strong attention to detail
  • Reliable, structured, and comfortable handling recurring administrative tasks
  • A clear and professional communicator in English (German is a plus)
  • Comfortable working with Google Workspace, Slack, and other productivity tools
  • Discreet and trustworthy when handling sensitive information
  • Proactive and service-oriented, with a “can-do” mindset

INTERVIEW PROCESS

  • Recruiter interview (30-60 min)
  • Hiring Manager interview (30-45 min)
  • Team interviews (2x60 min)

*This role sits at "LvL 2 out of 6" of our framework, please inquire during the recruitment process for further information.

At Proxima Fusion, our mission is bold: making limitless clean energy a reality. To get there, we need a high-performing, diverse team that brings different perspectives, challenges assumptions, and builds together with purpose. We know that diversity of thought and experience leads to better ideas, stronger execution, and a more resilient team. We don’t look at how you identify, what you look like, who you choose to worship or what ethnicity you are. We care about what you can bring to the table.